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Applying through optagelse.dk

Applications to undergradute higher education in Denmark are assessed locally at the institutions but coordinated centrally in The Coordinated Admission. Consequently prospective students do not apply directly to any single educational institution, but through the national admission website: www.optagelse.dk

The Ministry of higher education in Denmark lines up the rules for applying to a Danish Education with a foreign exam. However, it is the individual educational institution that evaluates your application and assesses whether you meet the entry requirements.

Optagelse.dk is where you build your digital applications and attach documents for assessment by the institutions to which you wish to apply.

In Denmark applications need to be signed and your identity verified. On optagelse.dk this is done with a Danish electronic signature NemID, which is a digital identification tool issued if you hold a residence permit or Danish Citizenship. For prospective international students this procedure has been amended since the residence permit is typically not issued until after confirmation of admittance on a study programme.

Instead international profiles without a NemID need to undertake an extra step in which they print a signature page generated on optagelse.dk after finishing their digital application. This must be signed, and send to the educational institution(s) at which you are applying for a progreamme. The signature page contains an application ID which is needed for the educational institution(s) to find and download your specific application from optagelse.dk

The signature page must be sent by ordinary mail. However, some educational institutions accept receiving it by email. Learn more on the website of the educational institution.

Please note that you must send a signature page for each application.

Before you apply

Things you need to know before you start your application:

  • The application deadline is 15 March, 12 noon, but it is always a good idea to apply well before this date to avoid any queue at www.optagelse.dk. Please note, that the education institution must receive your signature page before the application deadline.

  • You can apply for up to 8 programmes

  • If you apply for more than one programme, you must list them in terms of priority. Your 1st priority is the one you prefer to be admitted to, 2nd priority the one you prefer next, etc.

  • You must print, sign and send a signature page for each application

  • It is possible to make a mix of quota 1 and quota 2 applications

  • When you apply for admission at a programme, you are allowed to apply for a Standby place as well.

  • If you apply for the same programme at several places, you must make an application to each educational institution

  • You will only get one offer

  • After the application deadline 15 march, at 12 noon you can change the order of your priorities until 5 July, 12 noon

  • If you are admitted, you must confirm that you want to be enrolled at the programme

In making the application, you will receive relevant information about the steps in the application and what to do. On www.optagelse.dk you will also find a user guide with a comprehensive description of the application procedure step by step. To create an overview, please read it before you start the application process.

Documentation and Attachments

It is important to attach the relevant and requested documentation to each of your applications. The diploma from your upper secondary education or other qualifying exam must be attached to each application whether you apply in quota 1 or quota 2.

At optagelse.dk you upload and attach documents to each by ticking the box next to each application in the section “Attachments”. You may add attachments after the application deadline within the time limit given by the educational institution. This could for instance be a diploma, if your finish your upper secondary education after 15 March. Or it could be documentation of activities finished after 15 March relevant to a quota 2 application. You must make sure that the educational institution approves of assessing activities finished after the application deadline.

If you apply in quota 2, you must state the qualifications you want to be assessed on in the application. www.optagelse.dk contains fields to fill this into.

Your quota 2 qualifications must be documented by adding relevant documentation to your digital application. Read more on documentation requirements at the website of the educational institution.

Some educational institutions requires a motivational essay as a part of a quota 2 application. Learn more on the website of the educational institution whether this is a requirement of the programme(s) you are applying for. Read the instructions carefully, they may vary between educational institutions.

Exemption

You might have reasons to seek exemption of the application deadline. If you want to seek exemption you must contact the educational institution, which you will apply to. Contact them as soon as possible to inquire whether it is possible.

You must seek exemption to each educational institution separately. Information about seeking exemption is given on the website of each educational institution.

Standby

When you apply for admission at a programme, you are allowed to apply for a Standby place as well. This is a prioritized waiting list with a limited number of students. If you are offered a Standby place, the educational institution will offer you a place if they get some cancellations within the period from July until mid-August. Holding a standby place, you are not guaranteed a place the same year as this depends on the number of cancellations. However, if you are not admitted, you will receive a pre-approved admission for the following year.

Please be aware of the consequences by applying for a standby place. If you are offered a standby place at one programme, you will not get any other offers from any lower-prioritised programmes although you could have been admitted. Therefore, you risk having to wait another year to start your education, if you apply for and are offered a standby place.

By applying for a stand by place, you do not impair your chances to be admitted directly to the programme. You will primarily be assessed for a place directly – if this is not possible, you will be assessed for a standby position.

Remember! You will only be offered a stand by place, if you have applied for one.

Response to your application

You will receive response to your application(s) 30 July. You will receive only one response. Either you will receive a letter from the educational institution that can offer you a place or a standby place. Or you will receive a rejection letter from The Coordinated Admission.

If you receive a letter offering you a place at a programme, it will be sent from the educational institution, which is able to offer you a place whether it is your 1st, 2nd or a lower priority. You will not receive a letter from each of your priorities.

A rejection letter implies that you have not been admitted to any of the programmes you have applied for. You may have a possibility to apply for one of the programmes with vacant study places after completing the admission procedure. They will appear in a list at www.ufm.dk from 30 July.

Study place

If you are admitted, you must confirm that you want to be enrolled at the programme. Otherwise you will lose your study place. The educational institutions must know the number of students that wants to be enrolled. Vacant places will be offered to applicants holding a standby place.

You must submit your answer in early August. The specific date and procedure will be indicated in the admission letter from the educational institution. If you know that you will be unable to answer, due to e.g. holiday, you can give a family member or a friend a power of attorney to respond on your behalf.

Starting in Summer or Winter

Most higher education programmes only have study start once a year: in August or September. However, a limited number of programmes also have an additional study start in January or February. Whether this holds for the programme you are applying for can be seen from www.optagelse.dk in connection to each education.

The application deadline will be 15 March in both cases. The educational institutions distribute the study places and decides whether you will have a start in summer or winter. During the application process, you can make a statement of the preferable start. The educational institution will make the final decision.

However, some programmes have a separate application for both winter and summer. If you choose this, you only apply for the specific start.

Complaint

In the admission process mistakes can happen. If you have not been admitted to a programme that you have applied for and are of the opinion that there has been a mistake, you may complain about it. As soon as possible – within 2 weeks – you have to send a written complaint to the educational institution.